JACKSON-GEORGE REGIONAL LIBRARY SYSTEM

www.jgrls.org

MONTHLY MANAGER’S MEETING

Pascagoula Public Library

January 11, 2012

1:30 – Branch Managers

2:30-All Managers Meeting

1. CALL TO ORDER / ROLL CALL – Carol Hewlett, Alisa St. Amant, Janet Beatty, Janis Zuleeg, Lori Smith, Yvonne Parton, Jamie Elston, Faith Garbin, Stacy McElroy, Jeanne Jones, Bethany Carlisle, Randy Smith, Helen Barlow, Rex Bridges, Becky Wheeler, Dana Woods and Cindy Winters.

2. DIRECTOR – Hewlett

a. Laptop Circulation Policies and Procedures (Carol/Lori) – The Board approved changes in the laptop circulation policy including only those patrons with local addresses can check out a laptop and they have had to have a library card for at least one year.

b. Restricting use of Public Computer (Fines of $10.00 or more) – Policy to change restricting use of public computers will go to the Board on January 31, 2012 for approval. The policy for using public computers will include having a valid library card and no fines over $10.00 due.

c. DVD Locking Cases – We will keep the DVD locking cases because they do more good than harm.

d. Reconsider of 15 Media Items/Card – Tabled until the next meeting.

e. Assign Each Manager A Genre Bookmark to Update – Please get your ideas to Rex on a bookmark that you will be responsible for following through on. The deadline for the bookmark idea is January 17 and completed by January 30.

f. Charitable Donations Policies – Tabled until next meeting after the managers have had time to read the policy and get back to the group on changes, revisions, etc.

g. Spring Lectures Series with Audubon – Every branch will have a lecture in their branch and Rex will be doing the PR. Be sure to notify 4H clubs, scouts, science teachers, etc. about the program. The week before the program pick up flag for your branch.

h. Credits on Borrowers Accounts – Yvonne explained how the borrowers credits are happening and how to avoid them. Stacey asked that if there is a credit to place a help ticket and he will have TLC remove the credit. Do not try to do it yourself.

i. Emergency Response Manuals – The Emergency Response Manuals are going to be handed out by Lori today for your review. Get back to a member of the committee (Lori, Rex, and Alisa) if you see any items that need to be revised. This will be going to the Board for approval at the February meeting.

j. Disposal of Surplus Property – Please get your surplus property list together because we are probably going to send it to state surplus and let them take care of disposing of it.

k. Manager on Leave – Please remind the PIC that if the manager is on leave that they need to call someone at headquarters to let them know if anyone needs to leave not pre-approved by the manager.

3. ADDITIONAL INFORMATION FROM ADMINISTRATIVE STAFF:

a. Youth Services Coordinator – Bethany Carlisle: Please remember that Bruce Davis with World Book will be at Pascagoula the morning of January 23, 2012 and that the summer reading program for youth services and managers will be at 1:00 the same afternoon. The Peppermint Parade had 1,503 in attendance the month of December.

b. Business Manager – Karen Wells: Health Quotient - Participants age 18 and older may complete an HQ health risk assessment and receive a personalized wellness plan and access to online lifestyle improvement programs. Participants are no longer required to complete the HQ in order to receive covered wellness/preventive services.

c. Collection Development – Janis Zuleeg – There will be a meeting on January 18 of the collection development committee to discuss e-books and our recommendation to the Tech Team.

d. Assistant Director – Alisa St. Amant – If you have a building maintenance ticket on the help desk you need to close it out if it is completed. Awe (Advanced Workstations in Education) Stations – Bethany will be setting up a demo with the representative.

e. Purchasing Agent – Amy Oliver – Carol informed the group that Amy has a new purchasing form to send out but will discuss at the next managers meeting.

f. Law Library – Faith Garbin – Working on new materials for the law library.

g. Technologies – Stacey McElroy – TLC servers are all complete and implementation will be next week. There will be a new help desk beginning February 1 and the main page has the instructions on how to use it.

h. Public Relations – Rex Bridges - February is Black History Month and Pascagoula and Ocean Springs will be having programs. If you don’t have a program please do a book display and/or a storytime. There will be signage for your library.

4. ADDITIONAL INFORMATION FROM BRANCH MANAGERS

5. ANNOUNCEMENTS

· Martin Luther King, Jr. Holiday, January 16, 2012, Libraries Closed

· Managers Meeting, January 25, 2012, 1:30 p.m.

· Regional Board Meeting, January 31, 2012, 1:00 p.m., Pascagoula Public Library

6. ADJOURNMENT

C. Winters (01/24/2012)