JACKSON-GEORGE REGIONAL LIBRARY SYSTEM
www.jgrls.org
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MONTHLY MANAGERÕS MEETING May 14, 2008 1:30 p.m. Pascagoula Public
Library |
1. CALL TO ORDER / ROLL CALL
2. DIRECTOR – Hamlett
a. Job Descriptions/evaluation forms – Library Assistant I
b. Custodian Supplies
c. Harassing Phone Calls/Visits
d. Miscellaneous
3. TECHNOLOGY - Breland
4. MANAGERÕS REPORTS
¯ Central Jackson County Area (Vancleave & Gautier) - West
¯ East Central – Barlow
¯ Lucedale-George County – Wheeler
¯ Moss Point – Hewlett
¯ Ocean Springs– Jones
¯ Pascagoula/Youth Services – Louviere
¯ St. Martin - Zuleeg
¯ Public Relations & Webmaster – Bridges
¯ Staff Development and Computer Training/Committees – Parton
¯ Law Library – Kelleher
¯ Business Manager - Wells
¯ Administrative Secretary and Purchasing – Sherman-Oliver
¯ Administrative Assistant and Personnel Assistant – Winters
¯ Technical Services - Agnelly
5. ANNOUNCEMENTS
- Next ManagerÕs Meeting at Pascagoula, June 11 at 1:30 PM
JACKSON-GEORGE REGIONAL LIBRARY SYSTEM
Manager's Meeting Minutes
May 14, 2008 - 1:30 p.m.
Pascagoula Public Library
Pascagoula, MS
1. CALL TO ORDER/ROLL CALL — Mike Hamlett, Rex Bridges, Lonnie Breland, Cynthia Winters, Karen Wells, Yvonne Parton, Amy Sherman-Oliver, Faith Kelleher, Mary Ann Louviere, Jo Anne West, Helen Barlow, Carol Hewlett, Jeanne Jones, Janis Zuleeg, Rebecca Wheeler and Susan Agnelly.
2. DIRECTOR—Hamlett
a. Job Descriptions/evaluation forms – Library Assistant I – Clerk I job descriptions have been completed and distributed. The Library Assistant I job descriptions need to be reviewed and sent to Mike with corrections by May 21, 2008.
b. Custodian Supplies – Have your custodians send a list of all cleaning supplies and how much of each. Have them get the list to Mike by May 21, 2008. No ordering of supplies for a while because branches will be sharing supplies since there are so many stockpiled. A list of products will be complied and put on Alpha so that if you run out of a cleaning product, call another branch for that product. The paper products, toilet paper and paper towels, have been chosen and free dispensers will be given to each branch around June 9. If you need paper supplies, order sparingly until then.
c. Harassing Phone Calls/Visits – If you receive harassing phone calls from past employees or customers, you do not have to listen if they continue to harass. If they threaten you or staff, call the police. If they are loud and abusive asked them to tone it down, if they continue then ask them to leave and finally call the police.
d. Miscellaneous –
1. The Librarianship 101 class applications were e-mailed to you this morning. If you have someone at your branch that you would like to nominate, do so and then send to Mike. Make sure you make the deadlines.
2. The Personnel Policy Committee is updating the personnel manual to be more user-friendly and it should be completed in time for the July Board meeting.
3. TECHNOLOGIES – Breland – Lonnie has been working with OCLC and it should be completed soon.
4. BRANCH MANAGER REPORTS —
á Central Jackson County Area (GA/VC) — West – Vancleave is finally fully staffed again with five full time people, two of them new. Thank you, Cindy & Mike, for the fifth person. Hattie was working 28 hours a week while she attended MGCCC at George County, but is now full time as of this month. She will graduate May 15 and get married May 17. Gautier still just has four full time people plus a Sr. Aide who is working 40 hours a week. Kim works 28 hours a week and floats between the two branches like I do, but her baby is due in a few weeks and sheÕll be out all of June and July, returning when school starts in August. Bethany, YS of VC, is taking a Master Naturalist course from MSU in Biloxi on Thursday for 14 weeks, so Story Time was moved to Wednesday. This is actually easier on me because I can now be the sub for Story Time at both branches with no problem since Gautier Story time is still on Thursday. The Gautier Friends are financing the materials for a carpenter with Jackson County Maintenance to rebuild the crumbling courtyard fence. No word yet on when the metal roof will be installed over the existing roof. Kelly of JC Maintenance told me he is waiting to hear from Compton Engineering & Saucier Bros for a start date and completion date. The Gautier Friends will meet Friday May 16 to elect officers and hopefully to approve an ADA automatic door opener at the cost of nearly $4,000. The Vancleave Friends will meet Thursday May 15 to elect officers and hopefully to approve funding wireless. Paperback swaps have been moved at both Gautier and Vancleave. In Vancleave we created a definite and attractive larger work space for the Youth Services desk. In Gautier we needed the space to expand adult fiction. Book Clubs at both branches are going well with eight members in each group. Vancleave meets the first Monday of the month at 1:30 p.m. and Gautier meets the second Monday of the month at 2 p.m.
á East Central — Barlow – The county installed a new outdoors sign at EC on Thursday, April 3. It is very nice—4Õ X 8Õ with interchangeable letters. ECÕs youth volunteer, Scott McCrimmon, received the coveted honor of Youth Volunteer of the Year for JGRLS. Thanks to the Friends of EC for having Colleen McNeese of Red Oaks Nursery update the front area of the library with flowers for the summer season. Helen and Ann attended the Leadership Training classes on April 22 and 29 at PG with Mr. Chic Anderson. Cindy Morgan will receive her AA from the community college this month.
á Lucedale-George County – Wheeler – April kicked off at the Lucedale library with a visit from Lucedale Elementary SchoolÕs entire third grade on April 4th, while Youth Services Assistant Rebecca Bledsoe was at the ChildrenÕs Book Festival in Hattiesburg. This visit gave us an opportunity to test the new layout of the childrenÕs department in anticipation of the crowds who will attend summer reading programs. The new arrangement easily accommodated the 110 children along with teachers and parents that day, and allows staff a clear view of the childrenÕs area. Spring Break Week, April 7th – 11th, was celebrated with movies and games each day, with refreshments provided by the Friends. Programs were well-received, and the week concluded with a karaoke event, in which all staff members performed to the delight (?) of the kids in attendance. Becky Wheeler and several volunteers from the Lucedale library attended the JGRLS Volunteer Luncheon. Everyone enjoyed the program and food and appreciate all the effort involved in making this a memorable occasion. The planned project to add guttering to the front of the library building to alleviate flooding at the entrance has been further delayed. The contractor has informed the City Clerk that he is waiting for the guttering to be delivered. Best-selling inspirational novelist Beverly Lewis dropped by the library on April 26th for a reception and book signing. Since this visit was arranged on short notice, there was no time for publicity through the media. Word-of-mouth advertising (along with a beautiful poster quickly produced by Rex) worked well, though, and a small crowd turned out to welcome Ms. Lewis to the Lucedale library. Partnership with a local bookstore, Changed Heart Creations, allowed us to have books on hand for signing.
á Moss Point – Hewlett – Since our April report weÕve held a QuiltersÕ Open House which was beautiful and very well attended. The wooden fence and green space in back of the library was covered in quilts, all flapping in the breeze. Around 75 or 100 folks drifted through and everyone loved it. The main work was done by the Ina Thompson Library Sewing Club, headed up by the JGRLS volunteer of the year Marietta Johnson. The MP Friends helped with refreshments. We also held a book signing with a much lower attendance, unfortunately. Only about a dozen were there for that, all Friends or library staff. Lesson learned there is perhaps Friday morning isnÕt a good time for a book talk, even if you are offering free food. Both authors gave good talks and stressed that anyone that wants to write, but first be an avid reader. The Friends kicked off sales of the raffle tickets for the Wii and began planning in earnest for the visit from Felder Rushing in August. Joanne West already bought her two tickets. Any other takers? The Friends received official copyright status for Dirty Tales by the Dozen and are planning a third printing of that book soon. WeÕre getting buggier every day. Along with HelenÕs ladybugs in our display case, we have added lots of bug books to the childrenÕs collection and they are on display. Color sheets for ÒCatch the Reading BugÓ are already beginning to line the walls as well. Jennifer is in good shape with her planning and preparation work and we hope weÕll all be ready for the SRP surge in a couple of weeks. The Singing River Art Association has placed an art exhibit in the library, including the meeting room area. The MP High School art students will also be displaying their art beginning May 16, 2008. Signs have been ordered for the library with the money left from the MLC Moss Point building grant.
á Ocean Springs – Jones – OS staff attended many meetings during the month of April, 2008. From April 2 to April 4, Alyson Randall attended the ChildrenÕs Book Festival in Hattiesburg, MS. On April 9, Jeanne Jones attended the monthly managerÕs meeting in PG and a strategic planning seminar given by Chic Anderson. Randall attended the youth services meeting in VC on April 15. On April 16, William McLelland attended the custodial meeting. Jones and Randall attended the leadership seminar on April 22. Jones and Mike Hamlett attended the advisory board meeting on April 23. On April 28, Jones and Hamlett attended a meeting with Mayor Connie Moran regarding the possible future locations of a new library. Randall attended a leadership seminar in PG on April 29; Jones attended a personnel policy committee meeting on April 29 in PG. On April 8, Master Gardener Lori Kelly gave a presentation for OSÕs monthly lunchbox lecture. She had a question and answer session and gave away plants as door prizes. Yvonne Parton conducted two computer classes on April 14: ÒUsing the computer – getting startedÓ and ÒUsing the computer – documents and folders.Ó On April 17, Randall attended the volunteer luncheon. OS presented two movies: On April 10, ÒThe Thin Man Goes HomeÓ was shown and on April 24, ÒSong of the Thin ManÓ was shown. Refreshments for the movies were provided by the Friends of the Library.
á Pascagoula – Louviere – Retirement Party for Julia Holmes will be at Pascagoula Library on Friday, May 30th at 5:30 pm. Refreshments are courtesy of the Pascagoula and Moss Point Friends. Pascagoula Board meets May 19. Friends of the Pascagoula Library next meeting will be May 27. Youth Services: SRP Workday/Workshop was held at Pascagoula on May 13. Summer Reading Program begins June 2 and runs through July 11. Pre-Registration will begin on May 27.
á St. Martin – Zuleeg – The Friends of the Library were generous to St. Martin at the April meeting. They paid for the branch to have Wi-Fi and voted to give the library system a check to cover flat screen monitors for the circulation desk. Contributions to the Friends group for the Junie Jarrett Memorial totaled $615. The money will be used mainly on junior nonfiction items. We partnered with Three Alarm Comic Book Shop in April for National Library Week and had more than 300 entries for the cartoon character contest. Copies of the winning cartoon characters were displayed here and at the comic book shop. There were only a few entries in the costume contest on National Comic Book Day at Three Alarm, although traffic was brisk. We will be receiving a donation from them for graphic novels. Our semi-annual AARP Arrive Alive seminar was well-attended. It has become a regular public service offered by the library. We are gearing up now for Summer Reading Program.
á Public Relations and Webmaster – Bridges – We are set to go for Summer Reading Program. Make sure youÕre youth service staff has received their print materials through their e-mail.
á Staff Development Coordinator and Committees – Parton - Below is the training schedule for May 2008. Branch Managers please email me who you wish to attend.
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Date |
Class |
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5/15 |
MAGNOLIA Overview (NOW EBSCOHost Overview) |
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5/29 |
NoveList |
Reminder to all staff and managers: All staff members are welcome to attend public training classes if they need to update or refresh skills. This applies to all public training but especially to the Office 2007 courses.
á Law Library — Kelleher — I spent the early part of April helping to prepare for the Volunteer Luncheon. It was held April 17th and was a great success. We truly appreciate our volunteers, and I think they appreciated our Òthank youÓ efforts. I have enjoyed participating in Chic AndersonÕs Leadership Series. I plan to continue to do so and have found the meetings to be thought-provoking. On April 28th, LexisNexis vendors parked a bus in the library parking lot for the purpose of demonstrating their latest software technology to the legal community. I enjoyed talking to them and to various attorneys who attended the demonstration. Currently, I am busy preparing for Gina MorganÕs baby shower (May 16th) and Julia HolmesÕ retirement reception (May 30th). I am also preparing for my annual meeting with the Regional Board, Brice Wiggins (Chair of the Law Library Committee), and Tristan Armer (President of the Jackson County Bar Association). The Law Library Committee and I are working on contract negotiations (on-line database services) and collection development.
á Business Manager- Wells – No Report
á Administrative Secretary/Purchasing Agent – Sherman-Oliver- Amy distributed instructions on mounting the new towel dispensers and how high they need to be on the wall according to ADA.
á Administrative Assistant/Personnel Assistant — Winters — No Report
á Technical Services – Agnelly – The Vietnamese Book Transfer project is now complete. The rack was delivered to St. Martin and Gina emailed everyone to get with Janis and have their books sent to her.
4. ANNOUNCEMENT
á Next Managers Meeting, June 11, 2008 in Pascagoula beginning at 1:30 p.m.
5. ADJOURNMENT — The meeting adjourned at 2:20 p.m.
Minutes recorded by Cindy Winters