Unofficial Version not Yet Approved by the Board
BOARD OF TRUSTEES
CORRESPONDENCE: None
FINANCES: Docket of Claims -This report (copy attached) was distributed to members. Karen Wells submitted an addendum in the amount of $8,654.16, changing the total of the docket of claims to $70,338.82.
ÒTo approve the April Docket of Claims in the amount of $61,684.66 and an addendum in the amount of $8,654.16, totaling $70,338.82.Ó
VOTING NAY: None
CONSENT AGENDA: All matters listed under Item 6, Consent Agenda, are considered by the Board to be routine and will be enacted in one motion. If discussion is desired, that item will be removed from and Consent Agenda and considered separately. They include the following:
o Minutes of March 2008 Board Meeting
o Financial Reports
o Statistical Reports
o Personnel Report
o Technology Services Report
o Technical Services Report
o Computer Training Report
o Computer Usage Report
o Jackson County Law Library Report
o Travel Request-time, mileage, hotel for Mike Hamlett to attend the Public Library DirectorÕs meeting at MLC in Jackson, May 22
o Travel Request – time, mileage, hotel for Amanda Ros to attend cataloging training in Jackson, April 25
MOTION: Anderson SECOND: Ogborn
ÒTo approve the consent agenda as previously mailed to members.Ó
VOTING NAY: None
Karen Wells departed at 5:06 p.m.
DIRECTORÕS REPORT: Included in the DirectorÕs Report was a copy of the ManagersÕ Meeting Minutes for April 9, 2008. Mike Hamlett discussed and answered Board questions on items addressed in his report.
MOTION: Ogborn SECOND: Anderson
ÒTo approve Mike Hamlett and Jeanne Jones to attend a meeting with Mayor Connie Moran and Julia Weaver, alderman-at-large, Ocean Springs to discuss the City of Ocean Springs plans for a new library.Ó
VOTING NAY: None
MOTION: Hedgepeth SECOND: Albrycht
ÒTo approve the DirectorÕs Report as previously mailed to members.Ó
VOTING NAY: None
OLD BUSINESS: Strategic Plan – The strategic planning committee will be formed at the ManagersÕ meeting in May. Mike Hamlett stated that he is looking at several websites that Chic Anderson sent him on different ideas for the strategic plan. The managers attended a strategic planning workshop conducted by Chic Anderson and several managers and library assistants have started a workshop with Chic Anderson on leadership training.
Contract for Board Attorney (copy attached) – Stacie Zorn presented a contract entitled ÒRetention AgreementÓ for approval by the Board that is an agreement as to the retention of Ms. Zorn as Board Attorney including payment and her duties as legal counsel.
MOTION: Ogborn SECOND: Anderson
ÒTo approve the contract for Board Attorney as previously mailed to members.Ó
VOTING NAY: None
NEW BUSINESS: Trustee Handbook: Policy Making (copy attached) – Members were mailed pages 32-37 from the Trustee Handbook on ÒFunding and Fiscal ManagementÓ for review.
ANNOUNCEMENTS:
á Next Board Meeting, Tuesday, May 27, 2008, 5:00 p.m. – Pascagoula Public Library
ADJOURNMENT: MOTION: Ogborn SECOND: Albrycht
ÒThat the meeting be adjourned.Ó
VOTING NAY: None
Meeting adjourned at 5:25 p.m.