Unofficial
Version not Yet Approved by the Board
BOARD OF
TRUSTEES
CORRESPONDENCE:
á A copy of
an e-mail dated June 21, 2010 to Carol Hewlett, Director, from Margaret Murray,
MLC concerning the Reader to Reader Program and Carol HewlettÕs response.
á A copy of
two letters dated June 24, 2010 to Kelly Wright, President, George County Board
of Supervisors and Mike Mangum, President, Jackson County Board of Supervisors
from Carol Hewlett, Director, concerning the renewal of the Jackson-George
Regional Library contract.
á A copy of
an e-mail dated June 24, 2010 to Rex Bridges, Public Relations, from David
Salinero, Delta State, congratulating Rex for being chosen to present during
the 2010 MLA poster sessions.
á A copy of
an e-mail dated June 25, 2010 to Elise Fox, Executive Assistant, Jackson
County, from Carol Hewlett, Director, requesting to be placed on the Jackson
County Board of Supervisors meeting agenda and Ms. FoxÕs response.
á A copy of
an e-mail to Eddie C. Williams, City of Pascagoula Attorney, from Carol
Hewlett, Director, thanking him for the City of Pascagoula tour that he
conducted that Carol and Lori Smith, Pascagoula Branch Manager, attended.
á A copy of
a thank you note to Eddie C. Williams, City of Pascagoula Attorney, from Lori
Smith, Pascagoula Branch Manager, thanking him for the City of Pascagoula tour
that he conducted that Lori Smith and Carol Hewlett, Director, attended.
á A copy of
a letter dated July 1, 2010 to Kelly Wright, President, George County Board of
Supervisors, from Carol Hewlett, Director, with the FY2011 proposed George
County budget.
á A copy of
a letter dated July 1, 2010 to Patty Hammons, Jackson County Finance Director,
from Carol Hewlett, Director, with the FY2011 proposed Jackson County budget.
á A copy of
a letter received in July, 2010 from T. Bawles to East Central Public Library
praising the staff.
á A copy of
a letter dated July 9, 2010 to Amanda Parker, Singing River Electric Power
Association, from Alisa St. Amant, Assistant Director, thanking her for the
opportunity to partner with them on the Neighbors Helping Neighbors Community
Grant award.
á A copy of
a letter dated July 8, 2010 to Faith Kelleher, Law Library, from David Allen,
law library user and a reply from Carol Hewlett, Director, to David Allen,
dated July 12, 2010 concerning the Law Library and the Pascagoula Library role.
á A copy of
a letter dated July 21, 2010 to Mike Mangum, President, Jackson County Board of
Supervisors, from Carol Hewlett, Director, concerning the presentation to the
supervisors on July 19, 2010.
FINANCES:
Travel
Request – Alisa St. Amant (HQ), Lonnie Breland (HQ), Stacey McElroy
(HQ), Yvonne Parton (HQ) and Cindy Winters (HQ) to attend the Strategic IT
Planning Skills Workshop on July 26, 2010 in Jackson, MS. Registration fee
$165.00 plus time and mileage (Bruce Grimes pre-approved on June 28, 2010).
MOTION: Ogborn SECOND:
Anderson
ÒTo
approve the travel request for Alisa St. Amant, Lonnie Breland, Stacey McElroy,
Yvonne Parton and Cindy Winters to attend the Strategic IT Planning Skills
Workshop on July 26, 2010 in Jackson, MS including a $165.00 registration fee
plus time and mileage.Ó
VOTING NAY: None
Voided
Checks – Karen requested that the following accounts payable check be
voided so that it can be reissued:
á Check #18501
dated 04/28/2010 to Marjorie Albrycht in the amount of $18.80.
MOTION:
Anderson SECOND:
Ogborn
ÒTo approve voiding check #18501, dated 04/28/2010 to Marjorie Albrycht
for $18.80.Ó
VOTING NAY: None
Docket of Claims -This report (copy on
file) was distributed to members. Karen Wells submitted an addendum in the amount
of $15,438.13 changing the total of the docket of claims to $133,288.79.
ÒTo
approve the July Docket of Claims in the amount of $117,850.66 and an addendum
in the amount of $15,438.13 totaling $133,288.79.Ó
CONSENT AGENDA: All
matters listed under Item 6, Consent Agenda (copies on file), are considered by
the Board to be routine and will be enacted in one motion. If discussion is desired, that item
will be removed from and Consent Agenda and considered separately. They include
the following:
o Minutes
of June 2010 Board Meeting
o Financial
Reports
o Statistical
Reports
o Personnel
Report
¤
Jo Anne West Retirement Resignation
o Technology
Services Report
o Technical
Services Report
o Computer
Training Report
o Computer
Usage Report
o Jackson
County Law Library Report
o Purchasing
Report
o ILL
(interlibrary loan) Library Report
o Public
Relations Report
o Youth
Services Coordinator Report
o Travel
Request – Alisa St. Amant (HQ), Mississippi State Conference, September
16-17, 2010, Starkville, MS, Registration: $80, motel, meals, mileage and time.
o Travel
Request - Faith Kelleher (HQ), Mobile County Law Library, August 12, 2010,
Mobile, AL, time and mileage only.
MOTION: Grimes SECOND: Albrycht
ÒTo
approve the consent agenda as previously mailed to members.Ó
VOTING
NAY: None
Karen Wells
departed at 1:13 p.m.
DIRECTORÕS REPORT: Included
in the DirectorÕs Report:
á
Copies of Newspaper articles and PR Flyers
(Bridges)
á
Audiobooks A-Z Webinar, June 8, 2010 (Morgan)
á
Microsoft Word & Publisher 2007 Templates
Webinar, June 17, 2010 (Guice)
á
Getting Started with a Social Media Plan Webinar,
June 23, 2010 (Lofton)
á
Managing Your LibraryÕs Online Reputation, June 30,
2010 (Lofton)
á
Selected Statistics, July 1, 2010 (Hewlett)
á
Tech Team Minutes, June 25, 2010 (St. Amant)
á
Managers Meeting Minutes, July 14, 2010 (Winters)
á
Organizational Chart
Carol
Hewlett, Director, discussed and answered Board questions on items addressed in
her report and other attachments.
Bruce Grimes, Chairman, also discussed the presentation that Carol
Hewlett, Dennis Cowart and he gave to the Jackson County Board of Supervisors concerning
the preliminary architectural plans.
MOTION: Ogborn SECOND: Albrycht
ÒTo
approve the DirectorÕs Report and attachments as previously mailed and
distributed to members.Ó
OLD BUSINESS: Strategic
Planning (copy on file) – Carol Hewlett, Director, presented the
first draft of the strategic plan at the May Board meeting, A Charted Course, for the BoardÕs review
and after some discussion it was approved during the June meeting. Carol informed
the members that she will get another version to them very soon.
Read
Down Fines – Carol Hewlett, Director, asked that the members amend
the ÒRead Down FinesÓ procedure to exclude the reading down of lost items and
that children can only read down fines and replacement library cards.
VOTING
NAY: None
Board
of Trustees Self Assessment (copy on file) – Due to state
accreditation requirements, a Board of Trustees self assessment tool was
distributed for the members to assess their job performance as a board member.
Public
Computer Use Policies (copy on file) – Carol Hewlett, Director,
discussed the revised public computer use policies that were complied by staff
after use of the new Envisionware software.
MOTION: Anderson SECOND:
Albrycht
ÒTo
approve the revised public computer use policies as previously mailed to
members.Ó
VOTING
NAY: None
COMMITTEE REPORTS: Staff
Relations Committee (Ogborn) –
David Ogborn and the committee will distribute
meeting guidelines before the next meeting in October. Carol Hewlett, Director, suggested that
the committee meet with branches and departments in the future instead of just
professional staff.
NEW BUSINESS: Blocking
Gambling Sites – Carol Hewlett, Director, informed the members that
gambling sites have been blocked on the public computers because no gambling is
part of the Òrules of conductÓ posted in all the branches.
Singing
River Electric Power Association Grant (copy on file) –
Carol Hewlett, Director, asked the Board to approve the Singing River Electric
Power AssociationÕs Neighbors Helping Neighbors Community Grant for $672.00
that was awarded to the system to purchase kill-a-watt meters for customers to
circulate.
MOTION: Ogborn SECOND:
Anderson
ÒTo
approve the Singing River Electric Power Association Neighbors Helping
Neighbors Community Grant for $672.00 to purchase kill-o-watt meters for
customers to circulate.Ó
VOTING
NAY: None
Notification
of Major Gift or Bequest Offers (copies on file): The
following gifts were received and the manager requests that the Board approve
them:
á
Lucedale-George County Public Library, Rebecca
Wheeler, Branch Manager – A $250.00 donation from the Lucedale Fine Arts
Club.
á
Youth Services, Bethany Carlisle, Youth Services Coordinator – A $300.00 donation from Signal
for use in Summer Reading supplies.
MOTION: Ogborn SECOND:
Anderson
ÒTo
approve the aforementioned gifts to the Lucedale-George County Public Library
and JGRLS Youth Services.Ó
VOTING
NAY: None
Appointment
of Nominating Committee for FY2011 Officers – Bruce Grimes, Chairman,
appointed the following members to the FY2011 Officers Nominating Committee:
David Ogborn, Harry McDonald and Marjorie Albrycht. The officers elected will assume their
duties on October 1, 2010.
ÒTo
go to Closed Session to determine if an Executive Session is needed.Ó
Closed
session began at 1:50 p.m.
ÒTo
move out of Executive Session.Ó
Regular
Session resumed at 1:57 p.m.
ANNOUNCEMENTS:
á Branch ManagerÕs
Meeting – Wednesday, July 28, 2010, Gautier Public Library, 1:30 p.m.
á Managers
Meeting – Wednesday, August 11, 2010, Pascagoula Public Library Meeting
Room, 1:30 p.m.
á Regional
Board Meeting – Tuesday, August 24, 2010, Pascagoula Public Library Board
Room, 1:00 p.m.
á Branch ManagerÕs
Meeting – Wednesday, August 25, 2010, Pascagoula Public Library, 1:30
p.m.
ADJOURNMENT: MOTION: Ogborn SECOND: Albrycht
ÒThat the
meeting be adjourned.Ó
Meeting
adjourned at 1:58 p.m.