Jackson-George Regional Library System Regional Board Agenda

DATE: July 27, 2010

TIME: 1:00 p.m. – Regional Board Meeting

PLACE: Pascagoula Public Library Board Room

I. ROLL CALL

II. CORRESPONDENCE (FYI)

a) *A copy of an e-mail dated June 21, 2010 to Carol Hewlett, Director, from Margaret Murray, MLC concerning the Reader to Reader Program and Carol Hewlett’s response.

b) *A copy of two letters dated June 24, 2010 to Kelly Wright, President, George County Board of Supervisors and Mike Mangum, President, Jackson County Board of Supervisors from Carol Hewlett, Director, concerning the renewal of the Jackson-George Regional Library contract.

c) *A copy of an e-mail dated June 24, 2010 to Rex Bridges, Public Relations, from David Salinero, Delta State, congratulating Rex for being chosen to present during the 2010 MLA poster sessions.

d) *A copy of an e-mail dated June 25, 2010 to Elise Fox, Executive Assistant, Jackson County, from Carol Hewlett, Director, requesting to be placed on the Jackson County Board of Supervisors meeting agenda and Ms. Fox’s response.

e) *A copy of an e-mail to Eddie C. Williams, City of Pascagoula Attorney, from Carol Hewlett, Director, thanking him for the City of Pascagoula tour that he conducted that Carol and Lori Smith, Pascagoula Branch Manager, attended.

f) *A copy of a thank you note to Eddie C. Williams, City of Pascagoula Attorney, from Lori Smith, Pascagoula Branch Manager, thanking him for the City of Pascagoula tour that he conducted that Lori Smith and Carol Hewlett, Director, attended.

g) *A copy of a letter dated July 1, 2010 to Kelly Wright, President, George County Board of Supervisors, from Carol Hewlett, Director, with the FY2011 proposed George County budget.

h) *A copy of a letter dated July 1, 2010 to Patty Hammons, Jackson County Finance Director, from Carol Hewlett, Director, with the FY2011 proposed Jackson County budget.

i) *A copy of a letter received in July, 2010 from T. Bawles to East Central Public Library praising the staff.

j) *A copy of a letter dated July 9, 2010 to Amanda Parker, Singing River Electric Power Association, from Alisa St. Amant, Assistant Director, thanking her for the opportunity to partner with them on the Neighbors Helping Neighbors Community Grant award.

k) *A copy of a letter dated July 8, 2010 to Faith Kelleher, Law Library, from David Allen, law library user and a reply from Carol Hewlett, Director, to David Allen, dated July 12, 2010 concerning the Law Library and the Pascagoula Library role.

l) **A copy of a letter dated July 21, 2010 to Mike Mangum, President, Jackson County Board of Supervisors, from Carol Hewlett, Director, concerning the presentation to the supervisors on July 19, 2010.

III. FINANCES (V)

a) *Travel Request – Alisa St. Amant (HQ), Lonnie Breland (HQ), Stacey McElroy (HQ), Yvonne Parton (HQ), and Cindy Winters (HQ) to attend the Strategic IT Planning Skills Workshop on July 26, 2010 in Jackson, MS. Registration fee: $165.00 plus time and mileage (Bruce Grimes pre-approved on June 28, 2010).

b) Voided Check

c) *Docket of Claim

**Addendum

IV. CONSENT AGENDA (V)

a) *Minutes June 2010 Board Minutes

b) *Financial Reports

c) *Statistical Reports

d) *Personnel Report

**Jo Anne West Resignation

e) *Technology Services Report

f) *Technical Services Report

g) *Computer Training Report

h) *Computer Usage Report

i) *Jackson County Law Library Report

j) *Purchasing Agent Report

k) *ILL (Interlibrary Loan) Library Report

l) *Public Relations Report

m) *Youth Services Coordinator Report

n) *Travel Request – Alisa St. Amant (HQ), Mississippi State Conference, September 16-17, Starkville, MS, Registration: $80, motel, meals, mileage and time.

o) *Travel Request – Faith Kelleher (HQ), Mobile County Law Library, August 12, 2010, Mobile, AL, time and mileage only.

V. DIRECTOR’S REPORT (V)

Includes:

*Copies of Newspaper articles and PR Flyers (Bridges)

*Audiobooks A-Z Webinar, June 8, 2010 (Morgan)

*Microsoft Word & Publisher 2007 Templates Webinar, June 17, 2010 (Guice)

*Getting Started with a Social Media Plan Webinar, June 23, 2010 (Lofton)

*Managing Your Library’s Online Reputation, June 30, 2010 (Lofton)

*Selected Statistics, July 1, 2010 (Hewlett)

*Tech Team Minutes, June 25, 2010 (St. Amant)

*Managers Meeting Minutes, July 14, 2010 (Winters)

*Organizational Chart

VI. OLD BUSINESS

a) Strategic Planning (FYI)

b) Read Down Fines (V)

c) *Board of Trustees Self Assessment (FYI)

d) *Public Computer Use Policies (V)

VII. REPORTS

a) Staff Relations Committee (FYI)

VIII. NEW BUSINESS

a) Blocking Gambling Sites (FYI)

b) *Singing River Electric Power Association’s Neighbors Helping Neighbors Community Grant (V)

c) *Notification of Major Gift or Bequest Offer: Youth Services and Lucedale (V)

d) Appointment of Nominating Committee for FY2011 Officers (FYI)

IX. EXECUTIVE SESSION

X. ANNOUNCEMENTS (FYI)

· Branch Manager’s Meeting – Wednesday, July 28, 2010, Pascagoula Public Library, 1:30 p.m.

· Managers Meeting – Wednesday, August 11, 2010, Pascagoula Public Library Meeting Room, 1:30 p.m.

· Regional Board Meeting – Tuesday, August 24, 2010, Pascagoula Public Library Board Room, 1:00 p.m.

· Branch Manager’s Meeting – Wednesday, August 25, 2010, Pascagoula Public Library, 1:30 p.m.

XI. ADJOURNMENT (V)

*Previously Distributed

**Enclosed