Unofficial Version not Yet Approved
by the Board
BOARD OF TRUSTEES
CORRESPONDENCE:
á
A
copy of a letter dated September 25, 2012 to Yvonne Parton, Branch Manager
Vancleave Public Library, from The Fabric of America Fund (BP) with an enclosed
gift for $150.00.
á
A
copy of a letter dated October 1, 2012 to Dr. Chris Wiggins, author and library
user, from Carol Hewlett, Director, thanking him for his recent donations to
the library and the Jackson County Historical and Genealogical Society.
á
A
copy of a letter dated October 2, 2012 to Melton Harris, Jackson County
Supervisor, from Carol Hewlett, Director, requesting that Harry McDonald be
reappointed to the Regional Board of Trustees.
á
A
copy of a letter dated October 1, 2012 to Carol Hewlett, Director, from Josh
Eldridge, Jackson County Comptroller, concerning the FY2013 budget request.
á
A
copy of a letter, dated October 3, 2012, to Josh
Eldridge, Jackson County Comptroller, from Carol Hewlett, Director, thanking
him for his letter confirming the budgeted amount for the Jackson-George
Regional Library.
á
A
copy of a letter from Tommy Fairfield, Executive Director, JCUA, dated October
5, 2012 to Carol Hewlett, Director, concerning the mail route stops.
á
A
copy of a letter from Wolf, McDuff and Oppie, dated October 15, 2012, to the
JGRLS Board of Trustees confirming services to be provided for FY2012 Audit.
FINANCES:
Docket
of Claims -This
report (copy on file) was previously distributed to members. Karen Wells,
Business Manager, submitted an addendum in the amount of $9,417.69 changing the
total of the October Docket of Claims to $120,491.46.
ÒTo
approve the October Docket of Claims in the amount of $111,073.77 and an
addendum in the amount of $9,417.69 totaling $120,491.46.Ó
VOTING
AYE: Albrycht, Anderson, Grimes, Maples, McDonald, Ogborn
VOTING NAY: None
FY2012 Audit (copy on file) – Karen Wells, Business
Manager, distributed the ÒProposal for AuditÓ received from Wolfe, McDuff and
Opie after the Regional Board approved their firm to do the FY2012 audit at the
September Board meeting.
FY2012 Budget Amendment (copy on file) – Karen Wells, Business
Manager, distributed an additional FY2012 Budget Amendment in the amount of
$2,233.00 due to proceeds received from MLC on September 28, 2012 for an LSTA
grant.
MOTION: Grimes SECOND:
Anderson
ÒTo approve the FY2012 amended
budget as previously distributed to members and discussed by Karen Wells,
Business Manager.Ó
VOTING
NAY: None
CONSENT AGENDA: All
matters listed under Item 6, Consent Agenda (copies on file), are considered by
the Board to be routine and will be enacted in one motion. If discussion is desired, that item will
be removed from the Consent Agenda and considered separately. They include the
following:
o August-September 2012 Minutes
o Assistant Director Report
o Financial Reports
o Statistical Reports
o Personnel Report
o Technology Services Report
o Technical Services Report
o Training and Staff Development
Report
o Computer Usage Report
o ILL (interlibrary loan) Library
Report
o Public Relations Report
o Youth Services Coordinator Report
o Law Library Report
MOTION: Anderson SECOND: Maples
ÒTo approve the October consent
agenda as previously mailed to members.Ó
VOTING
AYE: Albrycht, Anderson, Grimes, Maples, McDonald, Ogborn
VOTING NAY: None
Karen
Wells departed at 1:24 p.m.
DIRECTORÕS REPORT: OCTOBER
Included in the DirectorÕs Report:
á Training Reports
o MLC 21st Book Club
Meeting with OSSD Superintendent, September 20, 2012 (Jones)
o Keeping Romance Fresh Webinar,
September 24, 2012 (Neal)
o Patron Initiated Acquisitions
Webinar, September 25, 2012 (St. Amant, Agnelly, Franklin)
o Conference for Women, September 25,
2012 (Hinkel, Rupp)
o Writing With Diplomacy, Tact and
Finesse Webinar, September 26, 2012 (Woods, Rupp, Morgan, Beatty, St. Amant)
o Basic Web-based Reference Webinar,
September 26, 2012 (Beatty)
o Interpersonal Communication:
Communicating Assertively Webinar, September 29, 2012 (Jones)
o GoCoast 2020 Listening Session,
October 2, 2012 (Hewlett)
o Creative Commons & Public Domain
Use Webinar, October 9, 2012 (Bridges)
o Ring the Dinner Bell: New Cookbooks
to Enjoy Webinar, October 9, 2012 (Morgan, DenBleyker)
o E-Beat & MLC – eReader
Basics, October 10, 2012 (Beatty, St. Amant)
o Speaker of the House Phillip GunnÕs
ÒMississippi Solutions: An Ideas Tour,Ó October 11, 2012 (Jones)
o Mango 101 Library Training Webinar,
October 15, 2012 (Beatty, Morgan, Garbin, Barlow, Neal)
o Introducing RDA Webinar, October 17,
2012 (St. Amant)
o Excel, CLIC Lab, October 18, 2012 (Owens,
Agnelly)
á Meeting Reports/Minutes
o Branch Managers Meeting, September
26, 2012 (Hewlett)
o TLCU Conference, September
30-October 3, 2012 (Beatty)
o All ManagerÕs Meeting, October 10,
2012 (Jones)
á Miscellaneous Reports and Items
o Renee Gautier-Hague, Pascagoula
Genealogy Department, receives award for ÒBest Special EventÓ for the Historic
Krebs Cemetery Tour, September 27, 2012 (Smith, L.)
o Library Visits Tally Report,
September 17-22, 2012 (Winters)
o Copies of Newspaper articles and PR
Flyers (Bridges)
o Organizational Chart, October 1,
2012 (Bridges/Winters)
Carol
Hewlett, Director, discussed and answered Board questions on items submitted
under the DirectorÕs Report.
MOTION: Grimes SECOND: Ogborn
ÒTo
approve the DirectorÕs Report for October as previously distributed to members.Ó
VOTING AYE: Albrycht, Anderson, Grimes,
Maples, McDonald, Ogborn
VOTING NAY: None
OLD BUSINESS: Hiring Procedures and Policies –
Carol Hewlett, Director, informed the members that an Alcohol and Drug Policy will be submitted in the next two months for their
approval. She also stated that she
spoke with Riley McIlwain at Medworks concerning the alcohol and drug testing
of new hires and what it entails.
We do not have to have a contract with Medworks and he suggested that
only the person that has been offered a position with the library system should
be tested.
TrusteesÕ By-Laws – Carol
Hewlett, Director, asked members if they had any revisions for the trusteesÕ
by-laws. The few items that she and
Stacie Zorn, Board Attorney, found were strictly housekeeping items and a copy
with revisions would be given to the Board at the next meeting for approval.
City of Moss Point Contract
– Stacie Zorn, Board Attorney, informed the members that the City of Moss
Point approved the addendum to the Moss Point contract and in the future that
would become the new contract.
NEW BUSINESS: Suspend Library Card Registration
Policies for a Pilot Project -
Carol Hewlett, Director, asked that
the Board direct her to investigate suspending library card registration
policies for a pilot project where the library system would allow school
systems to share resources with school librarians. The pilot project will start with the
Ocean Springs schools since it was first requested by the
Ocean Springs Superintendent of Schools.
ANNOUNCEMENTS:
á
ManagerÕs
Meeting, November 14, 2012, 1:30 p.m., Pascagoula Public Library
á
Thanksgiving
Holiday, November 22-23, 2012, Libraries Closed
á
Regional
Board Meeting, November 27, 2012, 1:00 p.m., Pascagoula Public Library
Boardroom
ADJOURNMENT:
MOTION: Ogborn SECOND: Grimes
ÒThat the meeting be adjourned.Ó
VOTING AYE: Albrycht, Anderson, Grimes,
Maples, McDonald, Ogborn
VOTING NAY: None
Meeting adjourned at 1:42 p.m.