Unofficial Version not Yet Approved by the Board

JACKSON-GEORGE REGIONAL LIBRARY SYSTEM

BOARD OF TRUSTEES

Special Call Meeting-August 28, 2008

 

TIME AND PLACE:                Thursday, August 28, 2008 4:00 p.m.

 

PRESIDING:                               Bruce Grimes

 

MEMBERS PRESENT:        Marjorie Albrycht, Chic Anderson, Orell Hedgepeth, Harry McDonald, David Ogborn

 

MEMBERS ABSENT:           David Ables

 

OTHERS PRESENT:             Karen Wells, Business Manager, Jessica Dupont, Attorney, Williams, Heidelberg, Steinberger & McElhaney

 

NEW BUSINESS:                    Signature Change on Checks – Karen Wells asked that the members remove the former Director, P. Michael Hamlett, as a signatory on all Jackson-George Regional Library System bank accounts and authorize another Board member to replace him as a signatory.

 

                                                            MOTION: Anderson                                        SECOND: Ogborn

“To approve removing P. Michael Hamlett as a signatory on all bank accounts utilized by the Jackson-George Regional Library System and authorize D.L. Anderson to replace him as a signatory and re-authorize Bruce Grimes as a signatory, effective September 1, 2008.”

                                                           VOTING AYE: Albrycht, Anderson, Grimes, Hedgepeth, McDonald, Ogborn

                                                            VOTING NAY: None

 

CLOSED SESSION:              MOTION: Anderson                                        SECOND: Ogborn

                                                            “To go to Closed Session to determine if an Executive Session is needed.”

                                                            VOTING AYE: Albrycht, Anderson, Grimes, Hedgepeth, McDonald, Ogborn

                                                            VOTING NAY: None

                                                                                                        

                                                            Closed session began at 4:05 p.m.

 

                                                            The Board Attorney advised that confidential and personnel matters would be discussed and therefore an executive session was needed.

 

EXECUTIVE SESSION:      MOTION: Anderson                                          SECOND: Ogborn

                                                            “To go into Executive Session.”

                                                            VOTING AYE: Albrycht, Anderson, Grimes, Hedgepeth, McDonald, Ogborn

                                                            VOTING NAY: None

 

                                                            Executive Session began at 4:10 p.m

 

                                                            MOTION: Anderson                                     SECOND: Ogborn

                                                            “To move out of Executive Session.”

                                                            VOTING AYE: Albrycht, Anderson, Grimes, Hedgepeth, McDonald, Ogborn

VOTING NAY: None

 

Regular Session resumed at 4:20 p.m.

 

No action was taken during Executive Session.

 

MOTION: Anderson                                            SECOND: Ogborn

“I move that this Board empower the Chairman to tender an offer of Interim Director to Carol Hewlett, such offer, if accepted, to begin on a date and at a time mutually agreed upon by the Chairman and Ms. Hewlett and for a period to be mutually agreed upon by the Chairman and Ms. Hewlett.”

VOTING AYE: Albrycht, Anderson, Grimes, Hedgepeth, McDonald, Ogborn

VOTING NAY: None

 

                                                            MOTION: Anderson                                     SECOND: Ogborn

                                                            “I move that upon acceptance of the offer of Interim Director by Ms. Hewlett, and upon her reporting for work on the date and time mutually agreed upon by her and the Chairman, and her annual salary and total benefit package be adjusted to reflect that she is, in effect, Director of the JGRL System and that such adjustment continue in full force and effect for the period agreed upon by her and the Chairman during which she acts as Interim Director. Such salary and total benefit package, upon completion of her tenure as Interim Director, and on a date and at a time certain, will revert back to reflect that of Manager of the Moss Point Library.”

                                                            VOTING AYE: Albrycht, Anderson, Grimes, Hedgepeth, McDonald, Ogborn

VOTING NAY: None

 

ADJOURNMENT:                    MOTION: Ogborn        SECOND: Hedgepeth

“That the meeting be adjourned.”

                                                            VOTING AYE: Albrycht, Anderson, Grimes, Hedgepeth, McDonald, Ogborn

VOTING NAY: None        

                                                           

                                                            Meeting adjourned at 4:21 p.m.

 

APPROVED:_______________________________________ADOPTED:_________________                                              Co-Chairman                                                                    Date

 

Minutes recorded by Karen Wells